10 Best Invoicing Software for Small Businesses

10 Best Invoicing Software for Small Businesses

Invoicing is one of the most critical tasks for small businesses, as timely and accurate invoices are essential for cash flow and keeping up with client payments. Finding easy-to-use invoicing software that fits all your business needs can be challenging. To make sure you’re making the right decision on which invoicing software to use, it’s important to assess each platform closely by their features and pricing points to determine which works best for your business requirements. In this blog post, we’ll look at some of the best, well-reviewed invoicing software available today specifically tailored to small businesses.

What is an Invoicing Software?

An invoicing software is a computer program that automates and streamlines the entire invoicing process, from creating, sending and tracking payment of invoices. This software is invaluable for businesses as it saves time and reduces human errors associated with manual entry and processing. In addition to automated invoice generation, many solutions offer features such as reminders, automatic payments, customer profiles and customizable reporting. 

All of this adds up to a more efficient billing system that allows customers to make payments quickly while reducing workloads on your internal team. Investing in invoicing software can be a game changer for businesses looking to take their bookkeeping process to the next level.

Top 10 Invoicing Software for Small Businesses


Zoho is an ideal invoicing software solution for small businesses. It offers a variety of features to make managing finances simple and easy, enabling users to keep track of invoices, payments, budgeting, and even payrolls. Furthermore, Zoho offers numerous customizations that allow users to personalize their experience and better suit their individual needs.


FreshBooks is the perfect solution for small businesses looking to streamline their invoicing process. With features that make it easy to create invoices, track payments, and stay organized, FreshBooks is a powerful tool for businesses of all sizes. From automated payment reminders to intuitive reporting functions, FreshBooks has made it easier than ever for small business owners to manage their finances effectively and quickly. Its user-friendly interface allows you to customize your invoices and choose from several different themes to fit your brand.

3)Invoice Ninja

Invoice Ninja is the ultimate invoicing solution for small businesses. A sleek and modern interface provides an intuitive experience that simplifies billing management. The software offers an easy-to-use platform to create, update, and send invoices quickly with just a few clicks. Its automated export functionality makes it simple to keep track of payments and cash flow. With features like customizable invoices with integrated payment systems, scheduling recurring payments, advanced analytics, and multi-language translations, Invoice Ninja is the perfect choice for small businesses looking to maximize efficiency.


Wave is an ideal option for small businesses seeking an invoicing software solution. User-friendly and accessible from anywhere, Wave provides businesses with a secure platform to manage their invoicing needs. It is equipped with features such as smart templates and payment tracking that help small businesses cut down on administrative work, organizing all data into one easily accessible place. Wave also allows users to keep track of expenses in real-time, providing them with the up-to-date information they need to increase their productivity and make informed decisions quickly.


Invoice2go is the perfect invoice software for small businesses, as it offers an array of features and services for customers to create invoices quickly and professionally. Not only can you easily customize your invoice style to reflect your unique brand, but Invoice2go also allows you to track payments, manage recurring invoices, and access business insights from your dashboard. In addition, their customer service team is available 24/7 with any questions or concerns, further showing their dedication to supporting small business owners.

6)Sage Group

The Sage Group is the world’s leading provider of premium invoicing software for small businesses. This cutting-edge platform helps streamline entrepreneurs’ invoicing processes, allowing them to easily send, manage, and track payments. Sage Group’s software allows SMB owners to set up automated billing cycles and issue receipts quickly with just a few clicks, thereby saving them time and money. Plus, their included analytics can help gain insights into customers’ purchasing habits, making it easier to plan budgets accordingly. By choosing Sage Group as an invoicing service partner, small businesses can revolutionize their payment automation and control operations more effectively.


QuickBooks is an invaluable invoicing tool for small businesses. Its intuitive platform allows users to generate invoices automatically, so they can focus on other important aspects of running their business. It also features useful tracking tools that help small businesses keep track of their expenses, profits, and payments received over time. Furthermore, its secure payment system is incredibly user-friendly, allowing customers to make easy digital payments without worrying about their information’s safety and security.


Xero is dominating the market as one of small businesses’ top invoicing software programs. It provides an array of user-friendly features, making it ideal for those companies looking to streamline their accounting processes. With Xero, users can easily create and customize professional invoices, enabling them to spend more time focusing on other aspects of their business. Furthermore, with Xero’s intuitive platform and interface, even owners with little to no accounting experience can manage their finances effectively.


Harvest is the best choice for invoicing software for small businesses striving for efficiency and success. It comes packed with powerful features to help streamline the process of generating, tracking, and managing invoices. Harvest is easy to use yet highly customizable, giving you full control over your accounts receivable. With its extensive integration into popular accounting and project management software, Harvest also makes it simple to keep all billing data organized in one place. In addition, its user-friendly mobile apps provide an effortless way of sending invoices on the go or collecting payments while traveling.


ZipBooks is the best invoicing software for small businesses due to its innovative features and intuitive user interface. It makes invoicing faster and easier while providing real-time insights into your finances. With ZipBooks, small businesses can manage more with less effort. It offers accurate reporting, and automated payment reminders and allows you to send custom proposals and estimates – all within a single platform. ZipBooks stands out from other invoicing software by providing excellent customer support and helpful resources on top of an already feature-packed experience.

How much does invoicing software cost?

Invoicing software costs can vary greatly depending on the features and functionality offered. Typically, basic invoicing software packages start at about $4-10/month for a single-user license and increase based on the number of users. Higher-end solutions may require additional licensing costs or add-on services for more advanced reporting, analytics, or additional data storage. 

Evaluating your business needs before selecting an invoicing accounting solution is important to ensure you get the most from your investment. Consulting with professionals can also help you determine the features necessary to meet your specific requirements. Ultimately, choosing an invoicing software package that is right for your business should be based on the features and cost structure that best meet your needs.

What are the benefits of using invoicing software?

1. Automated invoice generation 

With invoicing software, you can create and send professional-looking invoices in minutes. The platform captures customer data such as name, address, contact details and payment preferences to generate invoices without any manual intervention automatically. This saves time and allows you to improve accuracy by avoiding mistakes associated with manual data entry.

2. Automated payment reminders 

Invoice software can be programmed to send payment reminders to customers, helping you get paid on time. This also eliminates the need for manual follow-ups with clients, allowing you to focus your efforts elsewhere.

3. Improved customer experience 

Invoice software helps you create a better customer experience by offering your customers multiple payment options and sending them customized invoices based on their preferences.

4. Automated accounting 

Integrating invoice software with other business systems such as accounting and tracking programs, allows you to generate accurate financial reports in real-time without any manual effort. This allows you to have a more comprehensive overview of your finances and operations.

5. Enhanced accuracy 

With automated invoicing, typos and calculation mistakes are eliminated as the software takes care of all calculations and data entry accurately. This increases the accuracy of your invoices, helping you maintain a good reputation with customers and avoid potential legal disputes.  Invoice software can help businesses save time, money, and effort while maximizing profits.


If you are a small business owner needing quality invoicing software, we hope this article helps guide your search. While many great options are available, the three programs we discussed are the best. FreshBooks is our top pick. Overall, thanks to its user-friendly interface and robust features, Zoho Invoice is a close second. And if you’re looking for something with a lower price point, Wave might be the right choice for you. Whichever program you choose, ensure it meets all your needs so you can get paid quickly and efficiently. With the right software, you’ll be well on your way to financial success.